Your volunteers sign themselves up. You stay in control.
One shared link, a slot picked in 30 seconds, no account to create. No more shared spreadsheet or texts.One shared link, a slot picked in 30 seconds, no account to create. No more shared spreadsheet, no more texts to collect availability.
👆 Try it: sign up on the phone and watch the dashboard update.
APEasy in one sentence
APEasy is a volunteer scheduling web app for associations: the organiser creates an event's roles and time slots, and volunteers sign up from a shared link, with no account to create and no app to install.
Built for any association that needs volunteers to run its events.
Three steps, an afternoon saved.
You set things up once. Sign-ups fill in without you.You set things up once. Sign-ups fill in without you, and you only step in for the gaps.
- 10 minutes
Create your slots
Roles, times, number of spots. Or duplicate last year's event.
- 1 link
Share the link
School newsletter, WhatsApp, a poster with a QR code: wherever your volunteers already are.
- Live
Track and fill the gaps
Empty slots stand out right away. Send a reminder, or place someone yourself.
What the committee stops doing.
Before · Spreadsheet + WhatsApp
- Collecting availability by text
- Copying names into the spreadsheet
- Guessing which slots are empty
- Chasing people one by one the night before
- Starting from scratch the next year
With APEasy
- They sign themselves up from the link
- The schedule fills itself
- Gaps stand out in colour
- One reminder to everyone, in a click
- One-click duplication
Born in a PTA, built for every association.
Pick your case: here's what your volunteers will see.Pick your case: the phone shows what your volunteers will see.
See this case in detail →PTAs & schools
School fair, garage sale, Christmas market, raffle.
👆 Tap a slot to sign up
Already using it
A real favourite.
Intuitive, smooth, super practical
« I loved using this app: intuitive, smooth and super practical for managing my volunteers. It simplified my tasks while staying pleasant to use. A real favourite! »
- Your data stays yoursExcel export anytime, never sold.
- Hosted in FranceGDPR compliant, DPA available on request.
- No commissionWhat you take on the day stays with the association.
APEasy vs what you already use.
Doodle lets people place themselves, but gives you no control. Excel gives you control, but makes you place everyone yourself. APEasy does both.
| Feature | Shared Excel | Doodle | Google Form | APEasy | |
|---|---|---|---|---|---|
| Volunteers place themselvesiEveryone picks their own slot from their phone, in under 30 seconds. No more availability to collect, nobody to place by hand. | Depends on how your file is shared | No | Yes | Yes | Yes |
| The board can place or move someoneiYou place, move or remove a volunteer yourself, without going through them, on every plan. Self-service doesn't cost you control. Assignment mode, the module dedicated to reassignment, is included on every plan. | Yes | No | No | No | Yes |
| Limited spots per slot, no overbookingiYou set the number of spots per slot. Once it's full, it's full — no more three people on one role and none on the next. | No | No | Depends on your Doodle plan | No | Yes |
| Everyone sees who has already signed upiOn the volunteer side: everyone sees live who has already signed up for each slot — the social nudge that gets others to join. | No | No | Yes | No | Yes |
| No account or app for volunteersiNo account or password: volunteers click the link and place themselves in under 30 seconds. | Yes | Yes | No | Yes | Yes |
| Clean, ready-to-use Excel exportiDownload the list of sign-ups per slot and mission as Excel, ready to print or archive. | No | No | No | No | Yes |
| Data hosted in FranceiYour data and your volunteers' data are hosted in France, in line with the GDPR. | Depends on where your file is hosted | No | No | No | Yes |
| Easy pickup by the next boardiNext year's board picks up the events and history without starting from a blank Excel. | No | No | No | No | Yes |
Compare with
Everyone picks their own slot from their phone, in under 30 seconds. No more availability to collect, nobody to place by hand.
You place, move or remove a volunteer yourself, without going through them, on every plan. Self-service doesn't cost you control. Assignment mode, the module dedicated to reassignment, is included on every plan.
You set the number of spots per slot. Once it's full, it's full — no more three people on one role and none on the next.
On the volunteer side: everyone sees live who has already signed up for each slot — the social nudge that gets others to join.
No account or password: volunteers click the link and place themselves in under 30 seconds.
Download the list of sign-ups per slot and mission as Excel, ready to print or archive.
Your data and your volunteers' data are hosted in France, in line with the GDPR.
Next year's board picks up the events and history without starting from a blank Excel.
More than 5 events a year? One page for all of them.
Your association gets its own page, under its name: one link for the whole season.With the volunteer portal, your association gets its own page, under its name. All your open events are gathered there, and a single link does for the whole season.
- A link you pin once and for allIn the WhatsApp group, on the association's website, as a QR code on the notice board.
- One event brings volunteers to the nextComing for the flea market, volunteers also see the school fair and the gala, and what they still need.
- As a list or a calendarEveryone picks by event or by the date they are available.
Included in Large format, Full season, and Tailor-made, from €159 the first year.
A fixed price, not a price per volunteer.
No commission on what you take.The same plans as in your admin space. No commission on what you take.
One-shot
A single event, valid 60 days
€39/ event
instead of €49
One-off payment
Peace of Mind
For 2 to 5 events a year
€79the first year
then €99/year
Renewable every year
- Large format
- Full season
- Tailor-made
- Volunteer portal included
In ten minutes, your link is ready.
Free for the first one, no credit card.Create the event, add the slots, share. Free for the first one, no credit card.
app.apeasy.fr/en/e/d3d3d3d3-d3d3-4d3d-8d3d-d3d3d3d3d3d3
School fair
- 📒 School newsletter
- 🖨️ QR code