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30 seconds, no account
No account, no password, no app to install. A link that opens on their phone, two taps, and it's booked.
Opening autumn 2026
Coordinate your volunteers without the shared spreadsheet.
Your volunteers pick their slot in 30 seconds, with no account to create. No more availability to collect, no more people to place one by one — and you keep control to assign or move anyone you like.
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WE NEED HANDS! 👋
Pick your slots on any role and confirm everything in one go!
PICK YOUR MISSIONS
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Setup
4pm — 6pm · 2 slots
12
SLOTS
🥤
Bar
6pm — 1am · 14 slots
56
SLOTS
🧹
Teardown
1am — 2am · 1 slot
9
SLOTS
NI
Nicolas just placed himself on the bar.
APEasy in one sentence
APEasy is a volunteer scheduling web app for associations: the organiser creates an event's roles and time slots, and volunteers sign up from a shared link, with no account to create and no app to install.
Built for any association that needs volunteers to run its events.
Less paperwork
What the committee stops doing before every event.
Nothing spectacular: just the chores that eat your evenings before every event, and what replaces them.
- Collecting availabilities one by oneEveryone picks their slot from a single link
- Placing every volunteer by handThey place themselves, the committee keeps control
- Merging three versions of the spreadsheetOne online schedule, always up to date
- Digging through 200 WhatsApp messages to find who runs which standOne schedule everyone can check, without asking anyone
- Chasing latecomers one by one the night beforeReminders to the whole group, in a single click
- Rewriting a clean schedule for the day itselfThe day-of schedule is already there, on mobile or printed
- Piecing it back together for the books after the eventAn export ready to hand to the treasurer
- Starting from scratch again next yearDuplicate last year's event
APEasy removes the paperwork, not the control: the committee still decides everything.
The shift
How your volunteers sign up in 30 seconds.
Your volunteers place themselves in 30 seconds — short enough that nobody puts it off. You open the slots, they pick theirs, and you keep control when you need it.
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They place themselves, you oversee
You publish your slots, volunteers pick theirs. No more availability to collect one by one, no more spreadsheet to piece together the night before.
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You keep control
A slot to fill, a volunteer to move, a spot to hold for someone? You place whoever you want, whenever you want, on every plan.
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Slots fill up without you
Seeing who has already signed up makes others want to join in. Slots fill themselves, without a single reminder from you.
Try it without signing up
What your volunteers do instead of you.
This is exactly the screen volunteers get when you share the link. Tap the screen, pick your missions, and time it — it's everything you'll no longer have to enter yourself.
- ✓You are Nadia, a volunteer with the association
- ✓No account to create, no password to remember
- ✓Full sign-up in under 30 seconds
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Click to explore👆
Click to exploreThe organiser side
Your volunteers get a link, you get the dashboard.
The demo above is your volunteers' screen. Here's yours: a dashboard that tells you where you stand, without opening a single spreadsheet.
- 1
Create the event and its slots
List your roles, set the number of places and the times. Fifteen to twenty minutes for a full school fair — and you never go back to it.
- 2
Share the link
One link to paste into the WhatsApp group or the newsletter, or to print as a QR code on the poster. No invitations to send one by one.
- 3
Track, remind, export
You see how each slot is filling up. One click to chase the ones still missing, another to pull the list out as Excel.
School fair
Saturday 20 June · 2pm — 11pm
Overall fill14/17
Your missions
- Bar12/14
6pm — 1am · 7 slots
- Setup2/2
4pm — 6pm · 1 slot
- Teardown0/1
1am — 2am · 1 slot· to fill
Chase the empty slotsExcel export
APEasy vs what you already use.
Doodle lets people place themselves, but gives you no control. Excel gives you control, but makes you place everyone yourself. APEasy does both.
| Feature | Shared Excel | Doodle | Google Form | APEasy | |
|---|---|---|---|---|---|
| Volunteers place themselvesEveryone picks their own slot from their phone, in under 30 seconds. No more availability to collect, nobody to place by hand. | Depends on how your file is shared | No | Yes | Yes | Yes |
| The board can place or move someoneYou place, move or remove a volunteer yourself, without going through them, on every plan. Self-service doesn't cost you control. Assignment mode, the module dedicated to reassignment, is included from the One-shot plan upwards. | Yes | No | No | No | Yes |
| Limited spots per slot, no overbookingYou set the number of spots per slot. Once it's full, it's full — no more three people on one role and none on the next. | No | No | Depends on your Doodle plan | No | Yes |
| Everyone sees who has already signed upOn the volunteer side: everyone sees live who has already signed up for each slot — the social nudge that gets others to join. | No | No | Yes | No | Yes |
| No account or app for volunteersNo account or password: volunteers click the link and place themselves in under 30 seconds. | Yes | Yes | No | Yes | Yes |
| Clean, ready-to-use Excel exportDownload the list of sign-ups per slot and mission as Excel, ready to print or archive. | No | No | No | No | Yes |
| Data hosted in FranceYour data and your volunteers' data are hosted in France, in line with the GDPR. | Depends on where your file is hosted | No | No | No | Yes |
| Easy pickup by the next boardNext year's board picks up the events and history without starting from a blank Excel. | No | No | No | No | Yes |
What APEasy does not do
APEasy takes care of the hands, not the till. Three things that belong to other tools.
Ticketing and payment collection
That is HelloAsso's job, and it can run on the same day as APEasy.
Memberships and subscriptions
Tracking members across the year is not what APEasy is for.
The association's accounting
You export the list of sign-ups, the books stay in your usual tool.
They tried it in early access
The first associations have already adopted it.
Even before the official launch, three associations ran their events with APEasy. Here's what they have to say.
I loved using this app: intuitive, smooth and super practical for managing my volunteers. It simplified my tasks while staying pleasant to use. A real favourite!
We used APEasy for our school fair! A real step up from previous years for organising volunteer recruitment, both for setting it up and for parents signing themselves up. The back office has everything you need to run the event, and the ergonomics are excellent: a genuinely good user experience. Solid functional work that saves us management time on our events.
We were very happy with the app: setting it up was fairly simple, and users appreciated how simple and readable it is. Collecting email addresses to thank the volunteers was straightforward.
What APEasy amounts to in the budget of one event.
On an event bringing in €1,000, €39 is 3.9% of the takings.
Peace of Mind — €79 for the whole year, however many events you run
What no one else brings together
No lock-in, in France, fixed price — all three at once.
Taken separately, each of these exists elsewhere. Brought together in a single tool built for associations, that's what makes APEasy unique.
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Your data stays yours
Full export of your events and sign-ups at any time, in a readable format. You can leave whenever you want, with everything.
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Data in France, GDPR
Hosted in France, GDPR-compliant, never resold. No ads at your volunteers' expense.
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Low, fixed price
A clear rate that doesn't climb with your number of volunteers or contacts. No per-signup fees, no surprise quote.
No lock-in, compliant, affordable: other tools make you choose. APEasy refuses the trade-off.
Ready to start?
Let your volunteers place themselves from your next event.
When we open, you'll be able to try it free on a small event. Your volunteers will place themselves in 30 seconds without creating an account, and you will keep control to assign or move whoever you want.